Job Description

Our Client in the Health Industry is looking for a Senior Administrative Assistant to join their team. 

What we offer:

• Location: Etobicoke M9W 5P3 – Work from Site
• Pay: $ 31/hr. plus 4% vacation pay 
• Start Date: ASAP - (9 months contract) with possible extension.
• Shift: Days, Monday to Friday – 37.5 hours per week

What you do: 

As a Senior Administrative Assistant, you will be accountable for the effective and efficient coordination of information and documentation, and the provision of administrative support to the VP and Director and team. 

• Extensive calendar management including scheduling/rescheduling regular and ad hoc business meetings, videoconferences and webinars, and managing meeting resources. 
• Plan and coordinate large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources.
• Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries
• Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes. 
• Prepare PowerPoint presentations Prepare conference registrations. Set up videoconferencing for meetings
• Prepare and submit executive expense reports in timely manner. Code and track invoices and submit for payment in timely manner.
• Prepare monthly/quarterly/annual and ad hoc reports
• Answer multiple phones lines, takes messages, and screens and redirects calls (only if additional lines added to phone). 
• Receive and redirect inquiries through Contact Us on external website (if applicable)

What we’re looking for:

• Post-secondary education in an administrative related field.
• 3+ years of experience in providing administrative support to C Level executives.
• Superior knowledge and demonstrated experience in the use of MS Office 365, excel, PowerPoint, Visio
• Excellent organizational skills to coordinate and ensure priorities are established and deadlines are met.
• Ability to perform a multitude of duties without operational disruption particularly across multiple time zones
• Ability to remain flexible to ensure tasks are prioritized and deadlines are met.
• Ability to learn and operationalize organizational policies and procedures.

Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today!

Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly.

Drake International is an equal opportunity employer and champion accessibility, inclusivity and diversity in the workplace. We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at [email protected]

#DIPROF

Our Client in the Health Industry is looking for a Senior Administrative Assistant to join their team. What we offer: What you do: As a Senior Administrative Assistant, you will be accountable for the effective and efficient coordination of information and documentation, and the provision of administrative support to the VP and Director and team. What we’re looking for: Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today! Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly. Drake International is an equal opportunity employer and champion accessibility, inclusivity and diversity in the workplace. We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at [email protected]#DIPROF

Job Tags

Permanent employment, Contract work, Internship, Immediate start, Worldwide, Flexible hours, Shift work, Monday to Friday,

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