Job Description

Job Title: Remote Personal Administrative Assistant / Executive Assistant

About Prodeo Academy

Prodeo Academy is a growing network of public charter schools with a mission to close the opportunity gap and provide a rigorous, character-based education that prepares students for success in college and citizenship. Rooted in high expectations and deep community ties, Prodeo Academy serves students in grades PreK–8 across multiple campuses in Minnesota.

-Position Overview

Prodeo Academy is seeking a highly organized, detail-oriented, and proactive Remote Personal Administrative Assistant / Executive Assistant to support the Executive Director and senior leadership. This individual will play a critical role in ensuring smooth daily operations by managing schedules, streamlining communications, and executing administrative functions that support school leadership in achieving Prodeo's mission.

This is an ideal role for someone who thrives in a fast-paced, mission-driven environment and can maintain professionalism, discretion, and efficiency while working independently.

-Key Responsibilities;

Executive Support

Manage complex calendars, including scheduling meetings across time zones

Prioritize and organize daily tasks and communications for the Executive Director

Prepare meeting agendas, take detailed minutes, and follow up on action items

Coordinate travel arrangements and logistics as needed

-Communication & Coordination

Serve as a liaison between the Executive Director and internal/external stakeholders

Draft and proofread emails, letters, presentations, and reports

Monitor and manage executive email inboxes, flagging urgent or time-sensitive matters

-Administrative Operations

Maintain organized digital filing systems using Google Drive or Dropbox

Track deadlines, school events, board meetings, and administrative workflows

Support HR or finance tasks such as invoice tracking, timesheets, or contract management (as needed)

Assist in planning and executing virtual or in-person events and leadership retreats

-Other Duties

Provide high-level administrative support to other senior team members when necessary

Uphold confidentiality in all communications and data handling

Adapt to changing priorities and needs of the leadership team

-Qualifications

3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role (nonprofit or education experience preferred)

Exceptional written and verbal communication skills

Strong organizational skills with the ability to multitask and prioritize effectively

Tech-savvy and highly proficient in:

Google Workspace (Docs, Sheets, Calendar, Meet)

Zoom and other video conferencing tools

Project management tools (e.g., Trello, Asana, Slack) – preferred

Self-starter with the ability to work independently and maintain accountability

High degree of professionalism, discretion, and integrity

Passion for education, equity, and Prodeo Academy's mission

-Work Environment & Availability

This is a remote position with flexibility, though some availability during Central Time (CT) business hours is required

Must have access to a reliable internet connection and a quiet, professional workspace

Compensation & Benefits

Competitive hourly wage or salary, based on experience and hours committed

Flexible work schedule

Opportunity to work with a dynamic, mission-driven leadership team

Potential for growth within the organization

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