Job Description

Receptionist / Administrative Assistant  

Purecoat International has 2 factories with the main administrative and management offices in West Palm Beach, Florida. We are looking for a Receptionist / Administrative Assistant to work in our front office. This person would be handling a 10 line phone system and maintain the filing and coordination of business documents.

• Welcoming guests / visitors.
• Sign them in and out.
• Copy id’s.
• Confirm the ITAR forms are filled out properly.
• Provide visitor badges.
• Ensure an employee escorts them.
• Answering, forwarding, and responding to phone calls.
• Sending / replying to emails.
• Process incoming and outgoing mail and distribution. 
• Working knowledge of Microsoft Office.
  • Excel, Word, Outook.
• Maintain office and kitchen supply inventory.
• Data Entry.
• Collection Calls.
• Reconcile Invoices and Bills.
• Administrative support of Office Staff and Management.
• Coordination of business documents.
• Filing daily.
• Other duties as assigned.
• This is an “in-office” position.

Receptionist Must Have:

• Professional and personable skills to interact with customers, guests, and employees.
• Excellent communication skills.
• Professional phone skills – 10 lines.
• Very well organized and able to multitask daily.
• Technological skills to be able to work with different software.
• Be able to stand for periods of time while filing.
• Maintain and box up files when space is needed.
• Assist with deliveries.
• Dependable.
• Accurate.

Dress Code is Business Casual.

English as Primary Language – bilingual Spanish a plus.

Hours:

• Monday-Thursday 7:00am - 4:30pm.
• Friday 7:00am - 11:00am.

Job Type: Full-time.

$18.00 - $20.00 per hour.

Benefits Include:

• Health, Dental and Vision Insurance.
• Aflac.
• Life Insurance.
• 401k.
• PTO and paid Holidays.

We are a Drug Free Workplace and require pre-employment drug testing as well as random quarterly drug and alcohol testing.

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