Job Description
Imagine your future with us! At ALS, we encourage you to dream big.
When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.
Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.
About The Role On-site | Full-time The Office Administrator is responsible for the administrative functions for a production office environment with focus on Human Resources responsibilities, along with responding to client inquiries. This position will work in a safe manner in accordance with the ALS Health and Safety Program.
Key Responsibilities - Greet all internal and external customers courteously, determines their needs, and direct them to the proper person;
- Operate a multi-line switchboard, direct calls, and take messages when necessary;
- Prepare source data for computer entry into the GEMS proprietary system by compiling and sorting information and establishing entry priorities;
- Enter data and maintains entry requirements by following date program procedures. Review output to test for accuracy;
- Verify, correct, delete, re-enter data and purge files to eliminate data duplication;
- Complete spreadsheets, data logs and backups and follow all data processing policies and procedures. Report necessary changes to Manager;
- Process a variety of paperwork;
- Pick up faxes and distribute to the appropriate area;
- Sort and log all outgoing mail and have them ready for pick-up;
- Receive, sort, log and distribute all incoming mail, courier/messenger services, and walk in deliveries in a timely manner;
- Notify the appropriate employee when mail or packages arrive so they can be picked up and/or delivered in a timely manner;
- Responsible for ensuring that the copy machines and cabinets are stocked at all times with paper;
- Order office supplies;
- Maintain a positive work environment through active team participation and a focus on quality customer service;
- Maintain Quality records and graph Worker progress;
- Assist in Health and Safety meetings and activities;
- Assist in the hiring process, including training and record maintenance;
- Use correct methods in accordance with the established procedures and schedules while ensuring analytical quality;
- Observe established safety regulations and comply with all ALS health and safety policies and procedures;
- Other duties as assigned.
About You - Strong customer service focus, interpersonal and organizational abilities;
- Pleasant and professional telephone manner;
- Excellent English communication skills both written and verbal;
- Excellent computer skills including Microsoft Word/Excel/PowerPoint/Outlook
Required Qualifications - Minimum of 1 year office related experience or reception experience;
- Completion of an office administration certificate or diploma preferred;
- Some HR and benefits background would be an asset;
- Background in Chemistry and/or Geology would be an asset.
Working at ALS Our people are our most valuable asset and drive our success at ALS. We are a diverse community of dedicated professionals united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other. At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work.
Our Benefits Include - Comprehensive benefit package specific to your work status (including extended medical, dental, and vision coverage, access to company perks, life and disability insurance, retirement plan with company match, employee assistance and wellness programs)
- Additional vacation days for years of service
- Business support for education or training after 9 months with the company
- Learning & development opportunities (unlimited access to e-learnings and more)
Please note: Benefits vary based on employee status.
About ALS ALS is a global leader in scientific testing, providing comprehensive testing solutions to clients in more than 60 countries across a wide range of industries, including environment, food and beverage, mining, personal care, pharmaceutical, healthcare and equipment reliability. Using state-of-the-art technologies and innovative methodologies, our dedicated international teams deliver the highest-quality testing services and personalized solutions supported by local expertise. We help our clients leverage the power of data-driven insights for a safer and healthier world.
Everyone Matters ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognized and valued.
Qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, genetic characteristics protected by the law. We invite resumes from all interested parties, including women, Indigenous persons, members of minority groups, and persons living with disabilities.
ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process.
Job Tags
Full time, Local area, Flexible hours,