Job Description

Assistant Registrar Location Aylmer, ON : Consider this great opportunity where you will provide administrative assistance to the Registrar, and perform clerical duties, in accordance with registration procedures at the Ontario Police College (OPC).

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

• Prepare form letters, memoranda, reports, class lists, instructions and other documents related to training courses and the registration process as well as spreadsheets of weekly student count statistics.
• Update and maintain course files and related student data/information
• Coordinate the registration of candidates and collection of registration fees for specific courses
• Determine eligibility for courses by applying prerequisites.
• Contact police services and external agencies to obtain or provide required information regarding students, registration and training
• Arrange accommodations for resource instructors and other guests, as assigned
• Liaises with contract cleaners to ensure that accommodations are prepared for new students and guests
• Answer general telephone enquiries regarding courses, the registration process, students and other matters from police service members, personnel from external organizations and other sources
• Perform switchboard relief duties
• Perform other duties, as assigned.

How do I qualify?

Knowledge

You have:

• Knowledge of relevant administrative/office procedures, processes and practices to provide administrative support to the Registrar, and perform various clerical duties
• Knowledge of courses offered at the Ontario Police College and other training locations and related information to answer general inquiries and perform assistant registrar duties
• Knowledge of organizational methods and techniques to determine priorities and complete assignments within prescribed time frames

Interpersonal and Communication Skills

• You can provide and obtain information from personnel of police services organizations and external agencies
• You can liaise with contract cleaners on accommodation cleaning needs, respond to inquiries, and provide requested information regarding courses, eligibility, etc.
• You have demonstrated written skills to compose routine correspondence for the Registrar, and to inform police services regarding candidates' course attendance

Problem Solving, Attention to Detail and Analytical Skills

• You can design and update word processing macros for increased ease of workload for personnel in the Registration Office
• You can determine and set up appropriate format and layout to prepare word processing documents and spreadsheets
• You can check for accuracy and completeness of correspondence and other text, including proper format, correct grammar, spelling and punctuation

Computer Skills

• You have demonstrated knowledge of computer software including word processing and spreadsheet applications to prepare and update correspondence, reports, class lists and statistics.

Additional Information:

Address:

• 1 English Temporary, duration up to 36 months, 10716 Hacienda Rd, Aylmer, West Region, Criminal Record and Judicial Matters Check
• 1 English Permanent, 10716 Hacienda Rd, Aylmer, West Region, Criminal Record and Judicial Matters Check

Compensation Group: Ontario Provincial Police Association Civilians Understanding the job ad - definitions Schedule: 3.7 Category: Administrative and Support Services Posted on: Friday, August 2, 2024 Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

Job Tags

Permanent employment, Contract work, Temporary work, Relief, Second job,

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