Job Description
Administrative Assistant/Receptionist
Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible.
With projects ranging from low-rise and high-rise residential, hotels, and offices, as well as industrial and commercial projects, we have continually proven our ability and desire to provide the best service possible for our clients. By providing the majority of mechanical requirements in-house, including engineering, 3D-design, sheet metal, HVAC, refrigeration, and controls, we are a “ONE-STOP” shop for any project.
Purpose of Position: The Administrative Assistant/Receptionist is the first point of contact for employees or clients at OPM. They create a welcoming environment, and act as a liaison to ensure employees, clients, and guests are connected with the appropriate personnel. They are responsible for maintaining general office requirements as well as assisting with various administrative tasks. This is an in-office position.
Reporting Structure: The
Administrative Assistant/Receptionist reports directly to the Compliance and Administrative Coordinator
What We Offer: - Competitive base salary of $53,000 to $57,000 CND per year D.O.E
- Company paid benefits including Extended Health, Dental, Vision, Life, AD&D, LTD, Critical Illness, EAP
- $500 Annually to put towards either a Health Spending Account (additional costs for dental, physio, etc.), Personal Spending Account (items such as gym membership, fitness classes or equipment, etc.)
- Employer RRSP Matching
- Paid Vacation & Holidays
- Great Company Culture
- Social Events (Golf Tournament, Football Games, Hockey Games, Christmas Party, etc.)
Primary Responsibilities: - Greet visitors/clients, receive and direct phone calls
- Monitor, respond, and direct email inquiries
- Support the QA & QC department with document control
- Coordinate freight shipping/courier Pick-up, and prepare custom documents if needed
- Prepare, receive, distribute mail and deliveries
- General maintenance of office areas and, kitchen, maintain and order office and, kitchen supplies
- Provide administrative support to various departments as needed
- Ensure pricing accuracy on incoming invoicing
- Follow up with customers on outstanding invoices, relay feed-back to correct department
- Photocopying, scanning, data entry, and filing
- Assist social committee with party planning, and facilitating of company events
- Additional duties and projects as assigned
Experience, Education & Qualifications: - At least 2-3 years of previous experience in an administrative and reception role working in a fast-paced environment
- Certificate or diploma in Administration or a related field is an asset
- Proficient with MS Office (Word, Outlook, and Excel)
- Experience in the construction industry would be considered an asset
Skills & Proficiencies: - Excellent interpersonal and communicational skills, written and verbal skills
- Self-motivated, with initiative to take on a wide variety of tasks
- High attention to detail and high level of organization
- Reliable, dependable, and professional
- Must be able to work independently with little supervision and in a team environment
OPM is an equal opportunity employer. We place a high value on equity, diversity and inclusion. We encourage individuals who are Indigenous, Black, and People of Color (IBPOC), individuals with disabilities, and members of the LGBTQIA2S+ communities to consider applying for the position.
If you’re interested in a fulfilling career with Ocean Park Mechanical, please submit your application. Only those candidates who meet the job requirements will be contacted for an interview.
**This job posting has a closing date of June 27, 2025****No agency phone calls/emails/submissions please**
Job Tags
Holiday work, Full time, For contractors,