Job Description

OS HRS - The Payroll Partner of Global Leaders. We are transforming the HR industry with next-generation digital HR and payroll, serving over 21 countries. Headquartered in Kuala Lumpur, Malaysia, we are rapidly expanding our presence in the region to support our global enterprise clients with offices in Bangalore, Tokyo and, most recently, Singapore, through our acquisition of Frontier eHR, a leading provider of cloud-based HR and talent management solutionsOS HRS’s comprehensive solutions help reduce costs, ensure statutory compliance across regions and enhance service levels of global leaders so that they can focus on what matters most - their people. We have been providing HR technology solutions and managed services for Fortune 500 clients for over 20 years, serving over 100,000 of their employees worldwide. Our HR technology and outsourcing solutions are secure, customisable and scalable, matching your global footprint backed with deep local compliance expertise.

The Role

Payroll Processing & Compliance:

• Supervise end-to-end payroll processing for employees in Japan, ensuring accuracy and timeliness.
• Maintain compliance with Japanese labor laws, social security contributions, and tax regulations.
• Oversee the calculation of bonuses, allowances, deductions, and statutory payments.
• Ensure payroll-related filings (e.g., social insurance, resident tax, and year-end adjustments) are completed on time.
• Keep up-to-date with changes in payroll legislation and recommend necessary updates.

Team Management & Coordination:

• Lead, mentor, and train a team of payroll specialists to enhance performance.
• Allocate tasks efficiently to ensure smooth payroll operations.
• Conduct regular team meetings to discuss workflow, challenges, and process improvements.
• Provide coaching and development opportunities to team members.

Stakeholder Collaboration:

• Work closely with client’s HR and external vendors to resolve payroll-related issues.

Process Improvement & System Management:

• Identify areas for process optimization to improve efficiency and accuracy.
• Address employee inquiries related to payroll, taxation, and benefits in a timely manner.
• Involving in client implementation, onboarding procedure with new clients.
• Assisting sales team to have external meeting with potential clients

Collaborate with IT and payroll system providers to enhance system capabilities.

• Implement automation solutions where applicable to reduce manual interventions.
• Ensure payroll data integrity and maintain accurate records.

Ideal Profile

Technical Skills:

• Strong understanding of Japanese labor laws, income tax, and social security regulations.
• Proficiency in payroll software and Microsoft Excel.
• Experience with year-end tax adjustments, social insurance reporting, and compliance filings.

Soft Skills:

• Strong leadership and team management skills.
• Excellent problem-solving abilities and attention to detail.
• Effective communication skills in both Japanese and English.
• Ability to work in a fast-paced and deadline-driven environment.

What's on Offer?

• Leadership Role
• Great work environment
• Excellent career development opportunities

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