Job Description

About Our Client

Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services including installation and maintenance for Institutional, Commercial, and Industrial construction projects as well as mid-high rise residential. Business units are divided between two distinct areas: Major Projects (primarily construction based) and Special Projects, focused on unique, smaller-scale, and specialized projects that require a tailored approach and quick turnaround.

Recognizing that their people are the key contributor to their success, becoming a member of the MML team offers several benefits, including professional growth and advancement opportunities.

Role Overview

Based at the MML Hamilton office, with occasional site visits as required, the Project Coordinator (PC) manages technical communications, documentation, purchase orders, and invoicing related to assigned projects. This role supports multiple complex projects or a few large-scale projects requiring significant administrative coordination.

The Project Coordinator requires a strong understanding of the mechanical trade and the ability to work independently. The PC works closely with Project Managers (PMs) and Site Supervisors (SSs), while also coordinating with project engineers, owners, municipal and provincial authorities, and other key stakeholders.

As a key contributor on larger and more complex projects, the Project Coordinator ensures Project Managers and Site Supervisors receive timely, accurate information to keep work progressing smoothly. The role also involves assisting with contractual matters and supporting other PCs in troubleshooting challenges on difficult projects issues.

• Manages project documentation including contracts, drawings, purchase orders (PO), shop drawings, all correspondence, equipment deliveries, etc.
• Review of project contract scope against bid scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating.
• Development of PO documentation for Vendors and Subcontractors based on quotations and project requirements
• Prepares a Project Schedule and overall Project Budget and supports the PM & SS to manage the schedule and budget
• During Project handover from Estimating, reviews project specifications, drawings, equipment POs, Sub-contractors POs, Schedules, and Budget data and all other project related documentation
• Obtains and Reviews Shop drawings, coordinates approval with GC and Engineer. Determine if shop drawings are applicable and accurate
• Assists SS in coordinating Subcontractors
• Conducts field meetings and minutes with the PM and SS
• Tracks and coordinates all vendor shop drawings and delivery dates with SS
• Prepares Request for Information (RFI), generate change order and/or work orders
• Coordinates with the GC, Owner or Engineer to resolve issues
• Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with GC or Owner.
• Works with GC to negotiate a schedule of values
• Regularly monitors progress billing and subcontractor billing to ensure timely cash flow. Can determine what subcontractor progress billing levels should be if an invoice is not received.
• Can negotiate with Subcontractors in the best interest of MML when issuing POs
• Resolve subcontractor scope and billing issues with minor support from the SS and PM
• Develops the O&M manual package throughout the project
• Coordinates submissions and maintains the as-built drawings for the project
• At Project completion, determines that all project invoicing has been completed.
• At “near” Project completion, implements the necessary tasks to achieve project closeout, including a billing review
• Supports operations management in specific projects assigned
• Supports other Project Coordinators as needed
• Accountable for mentoring other PCs and SSs
• Support field staff and projects using technical skills and equipment as required/as skillset supports
• Manages project forecasting activities, and required follow-ups
• Ensures all project related documentation follows MML procedures
• Performs other duties as required

Requirements

• Minimum of 5 years’ Project Coordinator experience in the ICI Construction industry. Mid-rise residential also considered.
• Experience coordinating with mechanical trades and has a solid understanding of mechanical building systems, such as HVAC, plumbing, and piping as they relate to the construction process
• Demonstrated ability to organize and balance tasks related to multiple construction projects
• Proficient working knowledge of project management software (e.g. Procore, Change Order, Accubid or equivalent)
• Good communications skills, both written and verbal
• Driver’s License in good standing and flexibility to travel to job sites when required
• Diploma or Degree from a Construction related program is an asset
• Licensing / Red Seal in their specific trade or equivalent experience, an asset

Benefits

What Mattina Offers

Mattina Mechanical Limited (MML) offers more than just a job. They provide a stable, rewarding career in a supportive, team-oriented environment. Here’s what you can expect when you join their team:

• 45 years of economic stability with long-term career growth opportunities
• Competitive compensation and bonus program
• Comprehensive benefits package through MERIT Ontario
• Employer-matched RRSP contributions to support your financial future
• Ongoing learning and professional development opportunities
• Entrepreneurial, collaborative, and friendly culture where teamwork is valued
• Fully insured and bonded organization, offering added peace of mind
• Strong commitment to health and safety, supported by an exemplary WSIB record
• ISO 9001 certification, ensuring the highest standards of quality and documentation across all projects

Join MML and be part of a team that values excellence, safety, and professional growth!

For consideration, please apply online. As part of our commitment to inclusivity, diversity, equity and accessibility, our goal is a workforce built on respect that reflects the communities we serve. We thank all applicants for their interest but only those selected for an interview will be contacted. 

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.

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