Personal Assistant to Defence Attaché job at 駐日英国大使館東京都千代田区, JP

Job Description

Main Purpose of Job:
・Provide logistical and diary support to the Defence Attaché.
・Working with a wide range of stakeholders both internally and externally but specifically liaising with many parts of the Japanese Ministry of Defence as well as other Defence Attachés based in Japan.
・Programme planner and events specialist to work as an integral part of the Defence team leading and supporting on Defence activity and programmes.

What the Jobholder will be Expected to Achieve:
・Provide logistic support duties to the UK Defence Attaché (diary management, arranging appointments).
・Lead and support on a diverse range of programmes for MOD UK visitors. The work will support Defence Section, assisting all the Defence team to deliver their outputs and including facilitating and assisting visits from the UK, events, and conferences.
・Develop strong relationships with partners who will help to deliver activities in Japan and the UK – Japan Ministry of Defence, academic institutes, Defence industry and wider Japanese ministries and government.
・Collaborate with departments across the Embassy and UK MOD and FCDO in support of Defence Section activities.

Resources Managed (staff and expenditure):
Line manage the Section Driver

【応募〆切は4月17日(木)】
英国大使館求人サイト ( Essential qualifications, skills and experience:
・Excellent business communication skills in English (orally and in writing)
・Strong IT skills, particularly Microsoft Office (Word, Excel, PowerPoint etc)
・Strong communications skills and ability to work within a close-knit team. Ability to develop relationships and a network is also vital
・Knowledge of Japanese government systems; cultural awareness; knowledge of Japanese business etiquette

Desirable qualifications, skills and experience:
・Interest in Defence and Security issues
・Motivation to gain understanding of defence activities in Japan
・Pre-existing experience in the Defence and Security sector and/or Government or Defence ministry experience
・Assistant, or Project Management experience
・Experience in facilitating VIP visits from overseas (within a wider team)

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