Job Description

Office Administrator

Are you organized, resourceful and have administrative experience? Are you looking to join a leading team in a global company? Aon has the opportunity you've been waiting for!

Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As part of a market-leading team, you will contribute to the creation of tangible results for our clients by applying innovative and effective solutions within our insurance group at Aon in Saskatoon, Saskatchewan. As an Office Administrator, you will work directly under the direction of the Market Leader and provide support to a team of senior consultants.

• Welcome and direct visitors, manage the switchboard, and handle visitor sign-in and access cards.
• Manage and reconcile office access cards including parking for staff and visitors.
• Coordinate and manage facility requests, including onboarding/offboarding, desk repairs/orders, nameplates, and business cards.
• Scheduling and coordinating internal and external meetings (rooms, caterers, material orders, agenda management, etc.).
• Maintain and update the staff phone list.
• Maintain and update office floor plans.
• Maintain supply rooms and ensure they are well-stocked.
• Check and troubleshoot printers and copiers, schedule maintenance where required.
• Process outgoing mail, review and distribute virtual mail, and handle incoming/outgoing couriers.
• Handle photocopying and print production tasks.
• Manage records retrieval requests and monitor records destruction.
• Maintain an organized filing system.
• Building Liaison: Act as the onsite building liaison.
• Provide assistance with audio-visual equipment.
• Coordinate with vendors for various office needs.
• Handle cheque deposits.
• Review, prepare and produce presentations, correspondence and other documents, including improving grammar, punctuation, and clarity.
• Provide financial support through the preparation and management of internal invoices.

How this opportunity is different

Aon’s philosophy towards developing our colleagues is modelled in every position, including our Administrative Teams. Our Administrative Assistants have the opportunity to move into many different career paths. They can choose to work toward administrative manager roles, client facing roles, finance support or senior administrative support roles that include complex project work and board management. We believe in developing skills that align with the colleague’s strengths and interests and that means our administrative assistants are involved in every aspect of Commercial Risk.

Skills and experience that will lead to success

• Minimum of three (3) years experience in a similar role,
• Proficiency in MS Office software (Word, Excel and PowerPoint),
• Punctuality and reliability,
• Organizational skills, initiative, resourcefulness, and attention to detail,
• Flexibility and team spirit,
• Demonstrated organizational skills,
• Ability to work independently with a variety of people.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions for our colleagues as well. 

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. 

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate .

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