Job Description

• Executive Assistant/ Junior Law Clerk
  
  Mississauga ON

  Exceptional salary & benefit package - up to 115k
  
  Free Parking

  Our client, a highly successful development corporation located in Mississauga seeks a bright, dynamic and proactive Executive Assistant/Jr Law Clerk to join its team. This is a full time permanent role.

  In this role you will play an important role in the business by providing high level support to the CFO and its team.

  This role is available because of growth. This company enjoys a very low turnover of staff and is considered to be a professional, congenial and fostering work environment

  Responsibilities:

  • Responsible for managing the team's schedule/calendar and workload to ensure adequate preparation for meetings and other engagements.
  • Drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Manage calendar, coordinate travel and dinner event arrangements and other related projects as assigned
  • Draft letters, memos, worksheets, and other documents for distribution including legal documents relating to financings (mortgage activity worksheet re payouts, renewals, new money etc) letters of credit (obtain, record and monitor all issued Letters of Credit, monthly reconciliations etc)and credit facilities(Review/maintenance/amendments)
  • Coordinate and schedule meetings/Board meetings; develop agendas, obtain briefing documents, and distribute materials in advance of meetings; prepare minutes or action item reports for distribution following meetings
  • Prepare and submit monthly expense reports; maintain, balance and handle requests re petty cash, credit card reconciliation and submission for settlement
  • Prepares RFF, Project Summary Sheets, Appraisals, Commitment Letters, Term Sheets,ESA and BCR, ensure lease documentation/Tenant Estoppels and Non Disturbance Agreements are up to date
  • Work with Finance/Accounting team re preparation of annual reports
  • Complete projects and special assignments as may be assigned or delegated by establishing key objectives
  • Performs all other duties as assigned

  Requirements:

  • Ideally will possess a Law Clerk or Executive Assistant Diploma. A University Degree would be considered an asset
  • Minimum of 10+ years of post-qualification experience
  • Excellent interpersonal, written and verbal skills
  • Strong organizational skills
  • Advanced expertise with MS Office is a must (Word, Excel, and PowerPoint)
  • Excellent attention to detail, discretion in handling confidential information and ability to prioritize and adapt to changing demands and deadlines.
  • Adaptable and able to work within tight deadlines, showing flexibility.
  • High-level time management and organizational skills.
  • Excellent English communication skills.
  • Has the ability to effectively communicate with different levels of positions in the organization.

  If you are looking to join a dynamic team look no further! We thank all applicants for their interest in role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates

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