Job Description

Staffinity is looking for a Legal Admin Assistant for our client in downtown Toronto. This is a permanent position with salary, benefits and RRSP. The base salary range is 70-75k. The working hours are daytime, Monday to Friday on a hybrid schedule, 3 days in office and 2 days at home. A laptop will be provided.

Responsibilities:

• Draft pro forma responses to official actions based on client instructions on patent files.
  
• Prepare and file Canadian, US and PCT patent applications.
  
• Prepare routine correspondence.
  
• Assist with and prepare draft responses to official actions on industrial design and patent files.
  
• Manage due dates and deadlines on upcoming patent files.
  
• Follow-up with clients and/or foreign associates to ensure instructions are received on time to meet all deadlines.
  
• Prepare accounts and manage pre-bills.
  

Qualifications:

• Legal Administrative Assistant Diploma from a recognized college is preferred.
  
• 3+ years of direct patent work experience as an administrative assistant or a clerk.
  
• Strong attention to detail and exceptional grammar and proofreading skills
  
• Excellent client service skills.
  
• Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks.
  
• Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines
  
• Working knowledge of Inprotech and CIPO’s online systems 
  
• Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system is an asset.
  
• Knowledge of Trademarks is a strong asset.
  
• Life sciences and/or corporate background is an asset.
  

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