Job Description

Job Title: GOAPRDJP00000606 - Administrative Assistant - Intermediate
Client: Government of Alberta
Work Location : 717 - 7 AVE SW, Calgary, Alberta, CAN, T2P 3H6, Onsite
Estimated Start Date : 23/06/2025
Estimated End Date: 31/07/2025
#Business Days : 28.00 
Estimated Hours per Day: 7.25
Maximum Duration of Extension: 06 Months

Description
Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.
The key responsibility of this position is to archive files/boxes and identify the records contained in the boxes and determine their disposition. This position also provides administrative support to Employment Standards Director, Senior Office Administrator, Executive Director’s Office, and Employment Standards Counsellors. These responsibilities fall within the framework of the Government of Alberta Records and Information Management Legislation and Employment Standards Policy and Procedures. In addition to the file management requirements, this position is also responsible for reception duties, including answering telephones, greeting visitors and stakeholders to the office, as well as mail/courier tasks.
The secondary responsibility of this position is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.
Responsibilities and activities:

• File/Records management
• Assess the contents of files and paperwork within archiving boxes.
• Prepare the files, electronic inventory sheets and courier archive boxes.
• Determine disposition of those files and paperwork.
• Follow established policies and procedures regarding records management.
• Locate, retrieve, or make copies of files as requested.
• Using the Government Records Retention Schedule, prepare, list electronically and box appropriate files to be sent for archiving.

General Office Support

• Filing and internal records management (in addition to archiving).
• Respond to telephone or electronic inquiries and forward to the appropriate person/area.

Process incoming and outgoing mail.

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