Executive Assistant to CEO Job at ESR Group, 東京都

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  • ESR Group
  • 東京都

Job Description


Executive Assistant Duties

  • Manage company car and arrange transport
  • Submit monthly expense reports
  • Travel arrangements (Flights, hotel and restaurant reservations, visa applications, etc.)
  • Prepare official documents for the CEO’s signature and arrange international courier
  • Liaise with and visit notary public for leglisation requests
  • Assist in scheduling (manage and adjust schedule accordingly)
  • Welcome clients and issue QR codes for building entry
  • Assist bank transfers for personal expenses
  • Perform other ad-hoc tasks upon request

    Event support
  • Coordinate site tours and investors visiting Japan (Hotel and restaurant arrangements)
  • Support tenant events (Tenant company parties, Groundbreaking Ceremony etc.)
  • Translation and drafting speech for CEO

Requirements

  • At least 3 years of experience as an Executive Assistant supporting C-suite level
  • 1-3 years of experience in airline industry will be ideal but not a must
  • Flexibility to match CEO’s very fluid schedule and well-organized with a high level of time management skills
  • Strong mentality to support CEO's schedule and work
  • Detail-oriented, careful with a logical mindset
  • Ability to deal with complex situations, to think and plan ahead
  • High level of comprehension capability
  • Independent learning with the willingness to learn
  • Professional to deal with discretion and confidentiality
  • Outstanding verbal and written communications skills (Japanese and English)
  • Excellent MS Office knowledge in Outlook, Word, Excel, PowerPoint, Adobe

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