Job Description
Event Coordinator Location Tulsa, OK :
Oklahoma City Schedule: M-F 7:30am - 4pm, 52 weeks/year
Position Overview:
The Event Coordinator at Little Light House works alongside the Director of Advancement in Oklahoma City and the Senior Director of Philanthropy in Tulsa. The Event Coordinator demonstrates initiative, creativity, and excellent written and oral communication skills and sees their primary function as one of service empowered by a love for God and the Little Light House mission. This role involves planning, organizing, and executing fundraising activities, ensuring successful revenue generation to support the organization's mission.
The Event Coordinator clearly understands and embraces that they are a part of Little Light House, a Christian ministry with Biblical core values whose mission is to glorify God by improving the quality of life for children with special needs, their families, and communities.
Key Responsibilities
1. Fundraising Strategy Development
- Assist in developing and implementing the overall fundraising strategy with the Senior Director of Philanthropy and the Director of Advancement.
- Identify potential funding sources and opportunities, including donations and sponsorships.
2. Event Coordination and Execution
- Plan, organize, and execute fundraising events such as Mini Laps and Mahjong and Shopping, as well as any new fundraising events LLH OKC might launch.
- Coordinate event logistics, including venue selection, vendor management, volunteer coordination, and on-site management.
- Plan, organize, and execute student-focused events such as graduation, Christmas Party, prom, etc.
- Plan, organize, and execute community events such as Community Luncheons, third party fundraisers, Committee meetings, etc.
- Develop and manage event budgets, ensuring cost-effective use of resources with the Senior Director of Philanthropy.
3. Donor Relations and Stewardship
- Build and maintain relationships with current and prospective donors, ensuring regular communication and engagement.
- Manage and work with Central Team on donor recognition programs, including thank-you letters, acknowledgment letters, and recognition events.
4. Database Reporting
- Generate regular reports on fundraising progress, donor engagement, and campaign performance as requested by the Campus Director or Senior Director of Philanthropy.
- Analyze data to identify trends and opportunities for improvement.
5. Marketing and Communications
- Develop and execute marketing and communication plans to promote fundraising initiatives and events alongside Senior Director of Philanthropy and Creative Team.
- Collaborate with the creative team to ensure consistent messaging and branding.
6. Volunteer Coordination
- Request Volunteers in a timely manner from the Campus Coordinator.
- Train, and manage volunteers for fundraising events and activities.
- Provide guidance and support to volunteers, ensuring a positive and productive event experience.
Qualifications
Education & Experience
- Bachelor's Degree in a related field.
- 2+ year's event planning or fundraising experience.
Skills & Competencies
- Strong analytical and critical thinking skills.
- Creative thinking to adapt and adjust plans when unforeseen challenges occur.
- Effective time management skills.
- Ability to manage multiple tasks, deadlines, and details simultaneously.
- Excellent written and verbal communication skills for interacting with donors, vendors, and families.
- Enjoyment of working with people and comfortable speaking before groups.
- Ability to work independently and as a team member.
Working Conditions
- Full-time, exempt position.
- Occasional evening and weekend hours required for events.
- Ability to push, pull, lift, and carry 20lbs.
Job Tags
Full time, Afternoon shift,