Job Description

At Reapra, our mission is to co-create industries for the betterment of society through Research and Practice. The way we do this is through a unique people centric business building approach that connects a founder’s self-understanding and long term systemic issue that the founder would like to resolve through their businesses. Reapra is currently looking for a Corporate Meeting Coordinator Intern to support the logistics and administrative preparations for our monthly corporate meetings held primarily in Fukuoka, Japan. 

What to Expect in this Internship: 

• Schedule and manage meeting schedules on Google Calendar 
• Manage and assist with meeting logistics including venue and accommodation booking, set up of AV equipment and catering arrangements
• Communicate and work closely together with internal and external participants to coordinate logistics of the monthly meeting 
• Track budget expenses related to the monthly corporate meeting logistics 

Requirements

• Candidate must be based in Fukuoka, Japan
• Minimum 6 months commitment, whether full time or part time. Ability to work on the days of the corporate meeting will be necessary to be able to give hands on support in a timely fashion. 
• Strong fluency in Japanese and English, as the main language of communication between meeting participants are primarily in these 2 languages. Fluency in Chinese would also be an added advantage for communication with Chinese speakers. 
• Ability to drive would also be beneficial, as certain meeting locations may be more accessible via car. 

What We Look Out for:

• Openness to Greater Self-Understanding: Being in touch with how and why you operate in decision-making and actions is important. Self-awareness can contribute to greater learning and personal and team growth
• Effective Communication: Effective and confident communication is essential. This includes a very high level of empathy and listening. 
• Adaptability: Demonstrate positive and flexible approach to changing and unstructured environment 
• Openness towards Learning and New Ways of Learning : Beyond learning simply how to run the logistics of the corporate meeting, you should be open towards learning deeply and new ways of learning, enabling continuous improvement in the delivery of the corporate meeting. 
• Independence and Co-Learning: You should be self-driven and capable of taking initiative and at the same time, you should also be able to co-learn with others.
• High Interest Working in Multicultural Environments: Participants of the corporate meeting come from various cultural backgrounds and countries, so high interest working with members of different backgrounds would be beneficial.

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