Job Description

JOB TITLE                                                   HRBP Assistant manager

REPORTING TO                                          HRBP Senior manager

MAIN PURPOSE

Main purpose of this role is to provide a support business functions by serving as a key point of contact for HR-related inquiries, ensuring employee well-being, recruiting talent, acting as a liaison between HR and other departments, and developing policies to enhance the workplace environment. This role’s responsibility also includes the task of temporary staff management and HQ project support.

KEY RESPONSIBILITIES

Advice and Guidance to Business managers

• Answer queries and provide basic practical advice to managers and employees in relation to policies and procedures

• Assist managers in dealing with requests and issues relating to maternity, absence, flexible working applications, parental leave and annual leave

• Support employees by providing information and assistance throughout the employment lifecycle. Use own initiative and considered judgment to answer queries and make suggestions in line with the policies and legal framework

• Research and undertake specific projects and other ad-hoc tasks as directed by the HRBP director/manager, including policy reviews

• Support employee relations casework, including disciplinary, grievance and performance related matters

• Assist with first day Induction for new starters

Recruitment, selection and new starter processes

• Liaise with hiring manager and office TA regarding the vacancy, appropriate advertisement channels and selection methods

• Attend interviews as appropriate

• Issue contracts of employment and complete other new starter documentation and processes including payroll and HR system

• Ensure hiring managers are provided with the appropriate induction and review documentation for all new staff during the probation period, and advise where necessary

• Keep up to date with changes to the immigration system

Temporary staff management

• Liaise with temporary staff desk in Richemont and business managers to monitor the situation of temporary staff in each business units

• Report cost, HC and contract situation to office HRBP

• Gives direction to an ETS member who is in correspondence with business unit

HQ project support

• Support head of HRBP with project management including meeting setup, preparation documents, takes minutes of the project meetings and share information with relevant stakeholders.

HR Administration

• Provide guidance to ETS staff on HR operational procedures.

• Ensure all operational administration is carried out correctly based on the employee journey, including HRIS, Workday, SAP and other HR tools.

• Take all reasonable steps to ensure appropriate confidentiality

Internal/external Communications

• Work closely with HRBP senior manager to ensure all staff related matters and changes are accurately communicated in the most appropriate manner

• Work closely with COE in Richemont to collect important information and share within the team

REQUIRED COMPETENCIES

• Excellent communication skills, both written and verbal both in English and Japanese
• Flexible and easy to adopt to a new environment and situation
• Enthusiasm for working within a team environment
• Tact and professionalism when it comes to handling confidential information and addressing employee concerns
• Entrepreneurial Spirit & Innovation
• Customer Focus
• Learning Culture & Self-management
• Strong attention to detail

REQUIRED Skills

• Proficiency with technology, and the ability to pick up new software easily
• Required: Word, Excel, PowerPoint, Preferred: SAP, Workday
• Knowledge of labor laws

Job Tags

Similar Jobs